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Special Assistant

title

Special Assistant

location

United States remote-text

type

Full-Time

date

03/08/2022

Special Assistant

ABOUT

Equis is working to: create a better understanding of Latino communities, invest in innovative approaches to reach and engage them, and uplift the Latinx leaders of tomorrow who will implement and carry forward this important work. Since 2019, we have served as a hub of Latino polling, qualitative insights, and data, with analysis based on over 40,000 interviews, focus groups, online journals, ethnographies, and vote simulations.  Equis is a leader in digital innovation, focused on message testing and experiments, anti-disinformation tracking, and digital capacity-building for grassroots groups. Equis is also committed to developing Latino leaders across the progressive space, serving as a convener of organizations and individuals leading Latinx-focused programs.

POSITION SUMMARY

Administrative support for the senior leadership team, and general operational support for organization. 

DUTIES AND RESPONSIBILITIES

  • Maintain complex calendars for President and Vice President of Equis, both internally and externally, with a keen time management mindset.
  • Working across the senior leadership team, manage competing priorities, prioritize, delegate, and book meetings or travel. 
  • Manage shared drive, database and CRM, including updating confidential donor information.
  • Prepare correspondence and other key documents/written materials on behalf of the President and organization (email news blasts, etc).
  • Support execution of Board of Directors meetings and prepare materials, logistics and agendas. 
  • Assist in planning meetings, special events and conferences. 
  • Complete research and other duties as assigned.
  • Ability to operate effectively in a fast-paced environment with little supervision.

QUALIFICATIONS

To perform the job successfully, an individual should demonstrate the following: 

  • Customer Service - Displays courtesy and sensitivity to all. Responds promptly to external and internal requests. Able to navigate high level principal relationships and sensitive situations with grace and thoughtfulness. 
  • Detail Oriented, Good Judgement and Preparation - Reviews documents, catches mistakes, crosses T's and dots I's. Exercise good judgement for scheduling and priority setting (and ask questions when needed). Able to anticipate various scenarios. Good taste and instincts. Prepares principles for upcoming events and meetings. 
  • Operational Excellence and Clear Communicator: Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner and communicates needs or points of clarification. 
  • Independent Problem Solving: Self starter. Does not always need to wait for direction.  Develops and thinks through alternative solutions. Gather and analyze information skillfully. Identifies and raises problems in a timely manner. Resolves problems in early stages. Works well in group problem-solving situations. Exhibits excellent time-management skills.
  • Teamwork - Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to views. Builds morale and culture.
  • Key Programmatic Experience: Fluent in G-Suite and Excel and Google Sheets with willingness to learn software programs such as Mailchimp, Clickup, and Breezy.

EDUCATION AND EXPERIENCE Previous experience as an assistant, scheduler, or paralegal (or equivalent experience) is preferred but not required. 

THIS POSITION REPORTS TO President and CEO 

LOCATION Remote (USA), with occasional domestic travel according to CDC guidelines

EMPLOYEE STATUS 
Full-Time

SALARY AND BENEFITS The salary expectation for this particular position is $60,000-$80,000, dependent on relevant experience and location. Equis offers medical, dental, vision coverage at no premium, 4% employer match 401K, and excellent vacation, sick and personal leave.

HOW TO APPLY

Please send your resume and cover letter here or via our career page.

Equis Research provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. We welcome applicants from any educational background, race, ethnicity, religion, creed, sexual orientation, gender identity, gender expression, sex, age, immigration status, citizenship status, national origin or ancestry, marital status, pregnancy, criminal record, mental or physical disability or disorder, HIV antibody status, parental or familiar status, or veteran status, or any other characteristic protected by federal, state or local laws.